Program Assistant

Job Title:  Program Assistant (Limited-Term, Full-Time, Nonexempt)

Job Number:  19-09-3930R

The David and Lucile Packard Foundation (Foundation) is a family foundation that is guided by the enduring business philosophy and personal values of Lucile and David Packard, who helped found one of the world’s leading technology companies. We invest in effective organizations and leaders, collaborate with them to identify strategic solutions, and support them over time to reach common goals. The Foundation’s goals and the way it carries out its work reflects its commitment to diversity, equity, and inclusion. It aims to create a workplace culture and pursue policies and practices that demonstrate how it values diversity, equity, and inclusion. More information about the Foundation can be found at www.packard.org.

We are looking for a Program Assistant to serve in a 2-year limited-term position and join our team to provide programs across the Foundation with administrative and grantmaking support. The successful candidate will be flexible, detail-oriented, have excellent time management capabilities, and have the demonstrated skills to work effectively with others. This person should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees. This Program Assistant will be a member of the Organizational Effectiveness team but will provide support across the various grantmaking departments in the Foundation at different times.

This position is an opportunity to learn about how the Packard Foundation supports leaders and organizations around the world to achieve their goals for improving the lives of children, families, and communities — and restoring and protecting our planet. You will work with teams across the Foundation who are committed to supporting inspiring leaders and organizations around the world.

Responsibilities

  • Assist with organizing, maintaining, and updating electronic grant files
  • Compose and/or proofread general correspondence, memos, grant summaries, and other documents, as needed
  • Assist with tracking grantee report deadlines and reviewing reports as needed
  • Organize, schedule, and take notes at meetings
  • Update team documents and file documents stored in a web-based system
  • Support grantmaking teams in the review process of the grant portfolio from proposal invitation through post award
  • Work in an inclusive manner with integrity, sensitivity, and respect for others
  • Assist in other administrative projects across the Foundation, special events, and Foundation-hosted meetings as needed

Qualifications

  • Excellent written and oral communication skills, as well as great attention to detail
  • Capable of using technology and proficient computer skills, including working knowledge of Microsoft Office Suite and Outlook
  • Demonstrated skills in working well and flexibly as a team member across multiple teams
  • Ability to meet deadlines and to multi-task
  • Highly organized and efficient
  • Ability to exercise judgment in responding to phone calls, email, and in handling confidential information
  • High level of cultural competency and a commitment to diversity, equity, and inclusion

Duration

Position is limited-term for two years.

Education and Experience

A minimum of 2 years of administrative support work experience is required with a BA degree or a combination of postsecondary education and work experience.

Benefits and Compensation

The Foundation offers an excellent benefits package and a salary that is commensurate with related work experience. This position is located in downtown Los Altos, CA. Commuter benefits such as a Caltrain pass are available.

To Apply

Please send an email referring to job number 19-09-3930R in the subject line with a resume and a one page cover letter explaining your interest in this position and how your skills and work experience fit the position to jobs@packard.org. The Packard Foundation is an equal opportunity employer committed to a diverse, inclusive and equitable Workplace.

 No phone inquiries, please.

 The David and Lucile Packard Foundation is an equal opportunity employer and welcomes a diverse candidate pool.

 The Foundation uses an outside firm to check the accuracy of information supplied by applicants.

 Principal applicants only